If your office operates like most we encounter, you still have a fax line. Even though most document sharing is done through emails, faxing is still commonplace within modern offices. While faxing is fairly straight forward, there are ways to improve the process and bring money back to your organization and away from phone companies.
Keep Your Fax Number But Ditch The Line
If you are still faxing with an analog line, you are receiving a bill each month for the fax line. While these costs vary from company to company, they are unnecessary in the new era of faxing technology.
Have Faxes Sent Directly To Your Email Inbox
How many times have you had faxes come in that were about cruises? What about the infamous 10-page fax where you really only needed to see one page? These can be scenarios of the past because you now have the ability to have your faxes routed to emails within your organization. Print only what you need and save within your file structure, all from your desk! Think of all the paper you can save and the costs per print that you won’t have to be billed.
No More Busy Signals
The line at the copier is one thing but to have to wait for a fax to go through is so 1990's. Send that fax from your desk just as you would an email. It comes through on the other end just like a fax. You can even send your faxes to distribution lists.
Increased Security Through Audit Trails
Always know what is coming in and going out in regards to faxing through a detailed record within a portal including time stamps and the ability, with permissions, to see the file itself. No matter the regulatory standards you abide by (HIPPA,GLBA,FERPA, etc.), you can be covered with increased fax transparency protocols.
Do More With Less
No longer do you need fax boards on your copiers. No longer do you need extra phone lines. All you need is the will to change! While there are costs associated with modern fax solutions, they are comparable and often times less expensive than the analog alternative.
If you want to find out more about how to bring your workplace up to speed with modern faxing practices, we would love to help!
To schedule your complimentary assessment, contact us at 800-648-7081 or visit our website.
Drew Smith currently serves as Director of Communications for Copiers Plus. The company specializes in modernizing office equipment and increasing efficiencies in workplace communications throughout the state of North Carolina. To learn more about how Copiers Plus is providing their customers with innovative document solutions and enhanced printing transparency, visit www.copiers-plus.com. Drew would love to hear from you at [email protected].
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