Follow Drew Linkedin Twitter Facebook
Email Drew Email
Technology
Mar 3, 2021

How Paper Doesn’t Have To Be A Thing Of The Past

Sponsored Content provided by Drew Smith - Director of Communications, Copiers Plus

Do you ever long for the simplicity of yesteryear? Back when technology wasn’t at our fingertips and could be kept at an arm’s length. I think of the Tim McGraw song, “Back When” where he says: “We got too complicated. It's all way over-rated. I like the old and outdated way of life.” So often we feel the pressure of new technology and immediately push back to a simpler time. While I don’t think our technological situation is overrated, I do believe there are some things that we can hold on to that some may deem as outdated, but for others may supplement how they best productively evolve with technology.
 
Below are just a few ways that you can supplement your digital ways and still stay productive.
 
Keep It Flowing
 
One of my favorite aspects of my job as Director of Communications is when I get an opportunity to get in a room with others (safely) and brainstorm new and innovative ideas. I find a burst of creativity through bouncing ideas around and having others throw in their opinions. The last thing I want to do in these moments of creative synergy is to take the time to type out notes, even though I almost always have to rely on notes to remember pertinent details to follow up on. While having someone to keep “minutes” of a meeting is always a good practice, it isn’t always possible or the best strategy.
 
I will often use tear apart sheets of poster paper that have adhesive on the back to stick to walls for brainstorming sessions. I feel these keep the energy and attention on the discussion and away from any screens and the distractions that can come from emails and notifications. It is also visually helpful to have everything in front of you and presented exactly how you want. Similarly, whiteboards provide this same type of freedom though require the space and materials which sometimes can be limited or require erasing to enable more room to write.
 
Meeting Facilitation
 
When I am running meetings, I like to rely on hardcopies not PowerPoint presentations. The three main reasons for my hardcopies are structured notetaking, attention gathering, and accessibility for all. With a hardcopy, the attendees have a flow of how the meeting is going to go and room to make notes when a thought may cross their mind, instead of forgetting it or having to interrupt the presentation before they do. As for attention gathering, if all you have is a hardcopy and the presenter, it makes it easier to implement guidelines for the meeting such as a strict timeline and rules for no computers or phones. While this may seem tyrannical to some, it can be an eye-opening experience when you are able to get your team members 100% engaged and interacting with material undistracted.
 
By having the disclaimer of the amount of time you will stick to and communicating it ahead of time, you will be more likely to get buy-in and enthusiasm from attendees. Finally, the accessibility piece. I have always struggled to see things clearly due to my severe astigmatism. When we rely on screens and projectors for presentations, it can cause people to check out because they may not be able to see what you are referring to. If you do feature a presentation on a screen, consider sharing a hardcopy appendix for the meeting along with a guideline with key takeaways for those that may need to follow along at either a different pace or due to other restrictions such as limited hearing ability.
 
Map It Out
 
As a content producer and having to constantly work through how to best visually display written concepts, I have begun relying more heavily on large colored notecards. While I use them in coordination with my digital notes, they offer me the flexibility of mapping out additional ideas without the boundary or graphic restrictions of a word processing document. I also find this technique helpful when studying or reading through a relevant book. I will use the notecards to reflect and make lists of various topics for further evaluation and then use it to bookmark that section in the book.
 
I understand that not all of these ideas are for you, or maybe none of them are, and that is okay. The beauty of the matter is there is not a wrong way to approach technology as long as you don’t turn away from it completely. If it takes a little paper to get you to be your most productive and creative self, go for it!
 
If you would like more information on how you can best handle the print and digital document needs of your organization, Copiers Plus is here to help. Contact us today at 800-648-7081 or via our website to schedule a consultation and learn how you can maximize productivity with a custom blend of digital and print processes.
 
 
Drew Smith currently serves as Director of Communications for Copiers Plus. The company specializes in modernizing office equipment and increasing efficiencies in workplace communications throughout the state of North Carolina. To learn more about how Copiers Plus is providing their customers with innovative document solutions and enhanced printing transparency, visit www.copiers-plus.com. Drew would love to hear from you at [email protected].

Other Posts from Drew Smith

Copierspluslogo 392022153
Ico insights

INSIGHTS

SPONSORS' CONTENT
Tommytaylor ceo unitedway

How Philanthropy Fits Into Your Financial Plan

Tommy Taylor - United Way
Untitleddesign2 9202334730

New Scotts Hill Medical Center to be a One-Stop Destination for Many Health Care Needs

Novant Health - New Hanover Regional Medical Center Novant Health
Untitleddesign2 4523114356

Cybersecurity and Productivity: Striking the Perfect Balance for Business Success

Barrett Earney - EarneyIT

Trending News

Bank, Nonprofit Look To Lease Skyline Center Space From City

Emma Dill - Feb 19, 2024

Homebuilders Association Adds Taylor As Director Of Business Development

Staff Reports - Feb 20, 2024

Insurance Company Leases Space In Upcoming Midtown Office Building

Cece Nunn - Feb 20, 2024

Coffee Shop, Bar Takes Flight In Downtown Wilmington

Laura Moore - Feb 21, 2024

Local Women's Impact Network Announces Board Officers, Members

Staff Reports - Feb 20, 2024

In The Current Issue

Gadgets Boost Area’s Biotech

“AI is starting to weave itself into our social culture. Say you have a wearable on 24/7; you don’t even know it’s there,” said Morris Nguye...


Pickler Provides Place To Play

Today, the House of Pickleball has around 2,000 members....


MADE: IKA Works Inc. Equips Labs

IKA Works Inc. manufactures products used by universities, biotech companies and more....

Book On Business

The 2024 WilmingtonBiz: Book on Business is an annual publication showcasing the Wilmington region as a center of business.

Order Your Copy Today!


Galleries

Videos

2023 Power Breakfast: Major Developments